JAVMA instructions for authors

JAVMA

Author Guidelines

The mission of Journal of the American Veterinary Medical Association is to advance and promote the science and art of veterinary medicine while upholding world class standards in peer-reviewed veterinary medical scientific publications. The JAVMA will provide the profession with the latest, high quality research and clinically relevant medical information for veterinarians and will do this by drawing upon and disseminating evidence guided information across species and specialty expertise that promotes the highest quality ethical standards of clinical care, animal welfare, and public health.

The JAVMA welcomes manuscripts of clear and broad clinical relevance in the following categories: Original Research, Systematic Review or Meta-Analysis, Narrative Review, Viewpoint, and Veterinary Medicine Today features. Manuscripts with clear clinical relevance will receive priority for publication. Letters to the Editor are also welcome. Commentaries and White Papers are solicited by invitation only.

Authors are encouraged to first determine the most appropriate category for their manuscript and then prepare their manuscript in accordance with the instructions for that particular category as provided below.

The digital edition of JAVMA is the journal of record. Accepted articles may be published in both the print and digital editions or the digital edition alone, as decided by the editorial staff.

 

Before You Begin

Manuscript Categories

Manuscript Submission

Other Resources

 

Before You Begin

Why publish with JAVMA?

The Journal of the American Veterinary Medical Association is a peer-reviewed journal that has been serving the veterinary and biomedical professions since 1863. The JAVMA has the highest circulation of any veterinary medical journal in the world and ranks among the most frequently cited veterinary medical journals. As one of the few general veterinary medical journals still in existence, JAVMA’s readership crosses the entire veterinary profession, from clinical practice to academia, research, government work, and public health.

We welcome submissions on clinical practice for all species—companion animals, equids, bovids and other farm animals, wildlife, and zoo animals. Your work will benefit from international visibility, downloads, and citations. There is no charge to publish in JAVMA—even in color. We post your copy edited and formatted manuscript online-first ahead of a print issue, and in our new workflow, speed to publication is greatly reduced, while the new website makes for a much better reading experience. Our robust social medial outreach platform will further support maximum dissemination of your paper. Please explore the new website at avmajournals.avma.org. We urge you to consider JAVMA for your next article submission.

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Editorial team

Editor-in-Chief 
Lisa A. Fortier, DVM, PhD, Diplomate ACVS
lfortier@avma.org

Deputy Editor
Sandra L. Lefebvre, DVM, PhD
slefebvre@avma.org

Associate Editors
Kurt J. Matushek, DVM, MS, Diplomate ACVS
kmatushek@avma.org

Gussie Jane Tessier, DVM, PhD
gtessier@avma.org

Assistant Editors
Kristi Henderson, DVM
khenderson@avma.org

Seniorr Assistant to the Editor-in-Chief
Merri B. Benney
mbenney@avma.org

JAVMA Administrative Assistant
Carol J. Obodzinski
cobodzinski@avma.org

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Editorial Policies

Authorship

Individuals should be listed as authors only if they:

  • Made a substantial contribution to the conception or design of the study, acquisition of the data used in the study, or analysis and interpretation of that data, AND

  • Were involved in drafting or revising the manuscript critically for important intellectual content, AND

  • Will have the opportunity to approve the submitted and all subsequent versions, AND

  • Agree to be accountable for the validity of the data and results.

Individuals who contributed to the study but do not meet all 4 of these criteria should not be listed as authors but should be included in the Acknowledgments section. Requests to list a working group or study group in the byline will be handled on a case-by-case basis.

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Language
  • Authors are responsible for ensuring that their manuscripts are written clearly in English and formatted in accordance with these author instructions.

  • Manuscripts should be carefully reviewed prior to submission for format, clarity, spelling, and grammar.

  • A manuscript deemed by the editorial team to require extensive revisions prior to further consideration will be rejected with the option to resubmit after reformatting and/or editing has been performed.

  • The journal does not endorse any specific editing service, and provide these examples of suitable services authors that might consider include Bioscience Writers, American Journal Experts, and the Nature Research Editing Service. Please note when working with a professional language editing service, authors should choose full medical editing with journal formatting, rather than simply proofreading, and that changes should comply with these instructions for authors.

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Conflicts of interest and financial disclosures
  • All authors must disclose in the Acknowledgments section of the manuscript any financial or personal relationships that could be perceived to influence or could give the appearance of influencing information in the submitted manuscript.

  • This includes detailed information about all relevant financial interests, activities, relationships, and affiliations (other than affiliations listed on the title page of the manuscript).

  • If no such conflicts of interest existed, the following statement or an equivalent should be included: The authors declare that there were no conflicts of interest.

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  • Upon acceptance of the manuscript, the corresponding author will be required to complete a Copyright Assignment Agreement and Authorship Form. Requests to copy, reprint, or use portions of published material (including information in figures, appendices, and tables) should be addressed to the editor-in-chief.
  • For gold open access articles, upon acceptance of an article, authors will be asked to complete a "License Agreement." Open access articles will be licensed using Creative Commons CC BY-NC.
  • Authors must obtain and submit a statement of permission from the copyright holder if they wish to include an exact or modified version of items such as figures, appendices, or tables that appeared or will have appeared in other published reports prior to publication of the manuscript, regardless of the originating source.
  • If diagnostic images (eg, radiographic, CT, MRI, and histologic images) that were not prepared by the authors or their institution are included in the manuscript, the authors must include a statement from the copyright holder that allows the journal to use the images for publication in print and online.

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Funding and material support
  • All funding and material support (eg, provision of equipment or supplies) received directly or indirectly (via an author’s institution) from any third party (eg, any government agency, foundation, or commercial enterprise) in connection with the study or writing of the manuscript must be described in the Acknowledgments section.
  • If no third-party funding or support was received, the following statement or an equivalent must be included: No third-party funding or support was received in connection with this study or the writing or publication of the manuscript.
  • The authors must also include a relevant statement in the Acknowledgments section if any funding organization or sponsor had any role in the design or conduct of the study; collection, analysis, or interpretation of the data; writing or approval of the manuscript; or decision to submit the manuscript for publication. Alternatively, the following statement or an equivalent must be included: Funding sources did not have any involvement in the study design, data analysis and interpretation, or writing and publication of the manuscript.

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Commercial availability, compounding, and extralabel drug use
  • A manuscript reporting results of a study that involved evaluating a pharmaceutical, biologic, or other product that was relevant to the diagnosis, treatment, or outcome will be considered only if the product can legally be used in the species of interest.
  • If compounded products/drugs were used in a study, an explanation in the Discussion section should include why the authors chose to use compounded products and what key factors should be considered by veterinarians interested in prescribing similarly prepared products.
  • Materials and Methods section should contain a complete description of the compounded products.
  • Extralabel drug use must comply with the provisions of the Animal Medicinal Drug Use Clarification Act.
  • Examples of the types of statements that would be appropriate for the Discussion section include the following:
    • Extralabel drug use was performed with owner consent and complied with provisions of AMDUCA and 21 CFR §530.
    • Compounded products were prepared from bulk substances because [provide reason]. Veterinarians should adhere to compounding regulations and be aware that pharmacokinetic properties may differ between compounded and FDA-approved products.
    • Compounded products were prepared from FDA-approved products because [provide reason]. Veterinarians should adhere to compounding regulations and be aware that pharmacokinetic properties may differ between compounded and FDA-approved products.

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Humane animal care and use

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Institutional oversight and owner consent
  • With the exception of reports of retrospective studies based solely on historical data, manuscripts describing studies that involved the use of animals, including studies that involved the use of privately owned animals (eg, animals owned by clients, staff members, students, or private entities), must include a statement that the study protocol was reviewed and approved by an appropriate oversight entity (eg, an animal care and use committee or institutional review board) or was performed in compliance with institutional or other (eg, governmental or international) guidelines for research on animals.

  • Prospective studies that involved privately owned animals must also include a statement indicating that informed owner consent was obtained.

  • Research involving human subjects, including surveys of human subjects, must include a statement that the research was performed under appropriate institutional review board oversight.

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NIH Public Access Policy

The AVMA journals are in compliance with the National Institutes of Health Public Access Policy and with the open access policies of other research funders.

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Patient confidentiality and the right to privacy
  • Authors have an obligation to protect the personal privacy of patients and clients and to maintain the confidentiality of patient-client information.

  • For any manuscript containing patient information (eg, patient descriptions, photographs, or pedigrees) that would allow specific animals or their owners to be identified, the authors must obtain a signed statement of informed consent to publish the information (in print and online) from the owners. Generally, such consent should include an opportunity for the owner to read the manuscript to be submitted for publication. If necessary, nonessential identifying data can be removed, unless clinically or epidemiologically important. However, identifying data may not be altered or falsified.

  • Cropping or altering photographs to remove nonessential identifying information is acceptable, so long as the photographs are not otherwise altered. Patient identifiers may not appear in photographs.

  • Authors must also obtain informed consent to publish from any identifiable person appearing in photographs. Importantly, these guidelines also apply to any materials (eg, text, photographs, or videos) submitted for posting as supplementary materials.

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Prior publication
  • Manuscripts are considered with the understanding that they have not been published previously and will not be submitted for publication elsewhere while under consideration by the JAVMA.

  • Manuscripts submitted to the journal following or prior to presentation at a scientific meeting or publication of preliminary findings elsewhere, such as in abstract form, will be considered for publication. Publication of abstracts and posting of slides or videos of the scientific presentation in a print or online conference proceedings is acceptable.

  • Posting preprints of research manuscripts on a public server is not considered prior publication and is also acceptable. Preprints are defined as research manuscripts that have not undergone formal peer review by a journal. Preprints may also be posted at any time during the review process.

  • Authors should disclose preprint posting, including DOI, URL link, and license details, at the time of manuscript submission or during the review process.

  • Media coverage of presentations at scientific meetings will not jeopardize consideration, but direct release of results beyond what was included in the abstract through press releases or news media briefings may preclude consideration of the manuscript by this journal.

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Journal Style

The AVMA journals generally follow the guidance provided in the most recent edition of the AMA Manual of Style.

  • See Manuscript Categories, Standard Abbreviations, and Pharmacologic and Pharmacokinetics Terminology for more information.

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Reporting Guidelines

Authors of Original Research or Systematic Reviews/Meta-Analyses are strongly encouraged to make use of the following guidelines when preparing manuscripts:

  • CONSORT (Consolidated Standards of Reporting Trials)—for clinical trials

  • REFLECT (Reporting Guidelines for Randomized Controlled Trials for Livestock and Food Safety)—for clinical trials in livestock and food safety

  • PRISMA (Preferred Reporting Items of Systematic Reviews and Meta-analyses)—for systematic reviews and meta-analyses

  • STARD (Standards for the Reporting of Diagnostic Accuracy Studies)—for diagnostic test evaluation

  • STROBE (Strengthening the Reporting of Observational Studies in Epidemiology)—for cross-sectional, case-control, and cohort studies

  • ARRIVE (Animal Research: Reporting of In Vivo Experiments)—for all studies involving laboratory animals

  • SRQR (Standards for Reporting Qualitative Research)—for all studies involving qualitative research

  • SAMPL (Statistical Analyses and Methods in the Published Literature)—for all studies

  • These guidelines and more are available through the EQUATOR (Enhancing the Quality and Transparency of Health Research) Network

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Manuscript Categories

There are several categories of manuscripts, with varying maximum word counts and other criteria. Links to specific instructions for each are given below:

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Manuscript Submission

General Information

To submit manuscripts, please visit https://mc.manuscriptcentral.com/javma.

For author and pre-submission inquiries, please contact javma@avma.org. For details on AVMA news, conferences or other AVMA information, please visit https://avma.org.

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Submission Checklist—Ensure the following:

  • One author has been designated as the corresponding author with contact details:
    • E-mail address
    • Full postal address
  • All necessary files have been uploaded:
    • Manuscript
    • Keywords
    • All figures (include relevant captions), with the same figure names (eg, Figure 1) as used in the manuscript
    • Supplementary files (where applicable)
  • The manuscript has been checked for spelling and grammar
  • All references mentioned in the reference list are cited in the text
  • Permission has been obtained for use of copyrighted material from other sources
  • A Conflicts of Interest statement is provided, even if the authors have nothing to declare
  • Journal policies detailed in this guide have been reviewed

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Publication platforms and associated fees

  • There is no fee for authors to publish their manuscripts in the JAVMA.

  • Articles published in the JAVMA are posted to the journals website at no charge to the authors. However, access to the full text of these articles is restricted to subscribers or available on a pay-per-view basis.

  • Authors can choose to have their manuscript made freely available in open access format for all to read, download, and share. The open access fee is $1,200 if the first author or corresponding author is a voting or affiliate member of the AVMA and is $1,600 otherwise. For information on joining the AVMA or renewing your AVMA membership, please click here. Open access articles will be licensed under the Creative Commons CC BY-NC license.

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